Personal Assistant

Job Summary:

For ABUJA residents only. We are seeking a highly organized, efficient, and proactive Personal Assistant to provide comprehensive administrative and personal support. The ideal candidate will be exceptionally computer savvy, a quick learner, and possess the flexibility to work a varied schedule, including weekends and late hours. This role requires a self-motivated individual with excellent communication and problem-solving skills, capable of managing diverse tasks and maintaining confidentiality. Please note that accommodation will not be provided.

Responsibilities:

• Calendar Management: Efficiently manage and coordinate complex schedules, appointments, and meetings, both personal and professional. Proactively anticipate scheduling conflicts and make necessary adjustments.
• Communication Management: Handle phone calls, emails, and other correspondence professionally and promptly. Filter and prioritize communications, ensuring timely responses and follow-ups.
• Task and Project Management: Assist with the planning, execution, and tracking of various tasks and projects. Follow up on deadlines and ensure timely completion of assignments.
• Information and Document Management: Organize and maintain electronic and physical filing systems. Prepare documents, presentations, and reports with accuracy and attention to detail.
• Travel Arrangements: Coordinate domestic and international travel, including booking flights, accommodations, and transportation. 1 Prepare detailed itineraries.
• Personal Errands: Run personal errands as required, which may include shopping, bill payments, and other ad-hoc tasks.
• Research and Information Gathering: Conduct research on various topics and present findings in a clear and concise manner.
• Liaison and Coordination: Act as a point of contact between the employer and internal/external stakeholders. Coordinate with other staff members and external vendors as needed.
• Computer Proficiency: Utilize various software applications and online platforms effectively, including but not limited to:
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Experience with calendar management software (e.g., Google Calendar, Outlook Calendar).
  • Ability to quickly learn and adapt to new software and technologies.
  • Familiarity with internet research and online communication tools.
• Adaptability and Flexibility: Be available to work a flexible schedule that includes weekends (Monday to Sunday) and late hours as required to meet the demands of the role.
• Problem-Solving: Identify and resolve administrative and logistical issues independently and efficiently.
• Confidentiality: Maintain strict confidentiality regarding all personal and professional matters.
• Proactiveness: Anticipate needs and take initiative to address them without constant supervision.
• Other Duties: Perform other duties as assigned to support the employer's personal and professional needs.

Requirements:

• Proven experience as a Personal Assistant or in a similar administrative role.
• Not Open to Corp Members
• Exceptional computer skills and a strong aptitude for learning new technologies quickly.
• Excellent organizational and time-management skills with a keen eye for detail.
• Ability to work independently and manage multiple tasks simultaneously.
• Strong written and verbal communication skills.
• Demonstrated ability to exercise discretion and maintain confidentiality.
• Must be a fast learner and adaptable to changing priorities.
• Must be a resident of Abuja, Federal Capital Territory, Nigeria.
• Flexibility to work a varied schedule, including weekends (Monday to Sunday) and late hours.
• A proactive and resourceful approach to problem-solving.